A hiring pass should not disappear overnight
If a business rents hiring software for a campaign, the end of the active window should be clear. The business may still need to review existing candidates, send final messages, or export the hiring record.
A practical closeout model
- Active period: collect applicants, create campaigns, review candidates, and move the pipeline.
- Closeout period: stop new applicant intake but allow review, final communication, and exports.
- Archive period: keep export-only access for records and future reference.
- Next campaign: keep the business account and login history so setup is easier next time.
HiringOpsHQ is built around rental access states so a hiring campaign can end cleanly without trapping the business's candidate data.
Why this helps both sides
The customer knows what happens to their data and application links. The software company avoids unlimited free usage after the campaign ends. Candidates are not left applying into a campaign that is no longer active.
What to export
A useful export should include jobs, candidates, answers, notes, stage history, email logs, templates, and audit history. That gives the business a usable record without needing to keep the campaign open forever.